Meeting room rentals

Room bookings are currently available month-to-month only. For questions about booking rooms in the library, please email spaces@nvcl.ca.

Room rental guidelines

Prior to booking a meeting room, please review the library's meeting room policy. You must agree to all the regulations in the policy in order to continue with your booking.

Meeting room policy

General 

• A valid City Library card is required for all room bookings, and a City Library cardholder must be present for the duration of the booking.
• All room rentals will take place within normal library hours. Bookings will terminate 15 minutes before library closing.
• All persons using meeting rooms will comply with the general rules and regulations of City Library, or applicable laws.
• Rooms will be left in the condition in which they were found.
• Room doors will be kept closed to minimize noise and disruption.
• Room capacities may be altered without notice.
• Full payment is required 48 hours prior to the scheduled room booking. Non-payment or no shows do not constitute a cancellation.
• A minimum of 24 hours notice is required for a cancellation and subsequent refund for a room booking. In the case of repeat bookings (e.g. every Thursday), refunds will be permitted prior to the first room booking date.

Publicity

• Publicity for the room booking is the responsibility of the renter. Library signage is limited to the name of the event and location.
• No advertising, announcements, or other communications implying endorsement of the room booking by City Library or use of their logo is permitted.
• Promotional and other literature may only be distributed within the room booked.

Equipment

• City Library will provide tables and chairs, and a white board and flip chart stand. All other supplies, such as pens, markers, (flip chart) paper and other items are the responsibility of the renter.
• Wired internet access is not available; bookings will use the library’s Wi-Fi or provide their own mobile network.
• Use of the large screen TV or projections screen is free of charge. The renter must provide their own laptop.
• The renter is responsible for making sure that their devices can connect to the library's HDMI video/audio cable (detailed tech setup instructions for each room will be provided).

Rooms available for rent

Review the spaces available, check their availability, then request a room. City Library has three rooms available for rent. Fees are based on the size and capacity of the room, with different pricing for for-profit and not-for-profit organizations.

You’ll hear from us after you have submitted a request. If you still have questions, please email us at spaces@nvcl.ca.

Please note that room rental requests by email or telephone are monitored Monday through Thursday from 8:30 a.m. – 1:30 p.m.
 
Inquiries about booking the study rooms on the 2nd floor are to be made by calling 604-998-3450. 

If you are unable to find the room rental you are looking for at City Library, we recommend contacting the following organizations on the North Shore:

• North Vancouver District Public Library
• North Vancouver Recreation Commission
• North Vancouver School District
• West Vancouver Memorial Library